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Family Participation Program
Did you know that each SYT show requires hundreds of hours of volunteer
participation in order to be presented safely and successfully? Why not
join us in this great adventure? Families who choose to participate pay
a reduced production fee in recognition of the fact that they are helping
us to keep our costs down. At registration time, every family has a choice
of two payment options: a HIGHER production fee with no family participation
or a LOWER production fee ($100 OFF!) with 12 hours of family participation.
Families who put in more than the standard twelve hours can earn additional
awards:
- Every ten hours earned beyond the twelve hour minimum earns
a voucher for two free tickets to any SYT or Solano College Theatre
show over the coming year.
How to Volunteer:
Find a volunteer area that interests you and phone or e-mail the contact person listed (contact information below). You will then work out the details — your volunteer schedule, specific duties, and how many hours you’ll earn — with your team leader. If you can’t reach them, or their team is full, try something else! You are welcome to earn hours in more than one area — it’s the overall total that counts. Then download a Volunteer Timesheet to
track your hours.
Contacts:
Participation Possibilities…
ANYONE can put in volunteer on behalf of a student! Here are dozens
of possibilities:
General:
-
Team Leader: Head up one of the volunteer teams listed below, coordinating the efforts of team members. Contact: Sue Cavazos
- Rehearsal Monitor: Attend rehearsals to monitor cast member behavior, keep noise levels down, and make sure everyone gets dropped off and picked up safely after rehearsal ends. Contact: Site Manager (or Rehearsal Assistants for Munchkin shows)
-
Costume Assistant: Assist costume shop staff with taking performer's measurements, record keeping, coordinating fittings, errands, and simple non-sewing projects. Contact: Rebecca Valentino
Seamstress: Assist in costume sewing or assembly. Contact: Rebecca Valentino
Props Construction: Help create or gather required props. Sewing skills are helpful, but not required. Contact: Darcia Tipton
Scene Construction: Help construct set and scenic elements. Handyman/woman skills helpful but not required. Contact: Mike Danner
Cast Party Coordinator: Arrange the date and location, publicize it, gather money, coordinate the event and provide supervision. Contact: Site Manager (or Rehearsal Assistants for Munchkin shows)
Brochure and Flyer Distribution Team: Distribution materials promoting the show to area businesses, libraries, rec. centers, etc. Contact: Sue Cavazos
Clerical Office Help: Help our office staff by answering the phone, doing data entry, returning calls, preparing mailings, etc. Contact: Jennifer Bristow
Registration Fair Team: Help organize, set up, run, and clean up our once a semester Registration Fairs. Contact: Sue Cavazos
Public Relations Team: Attend public events as a SYT representative. Staff the SYT “booth” at fairs and festivals; accompany our musical theatre touring group to its periodic performances; introduce SYT to local PTAs and community groups. Contact: Sue Cavazos
Fundraising/Grants: Research and coordinate general fund-raising and grant-writing efforts. Contact: Holli Hornlien
Cast Merchandise Coordinator: Collect t-shirt, poster, makeup kit and other merchandise orders from cast, place orders, and distribute merchandise to buyers. Contact: Sue Cavazos
School Liaison Team: Prepare and distribute SYT registration and student matinee flyers to area schools, and follow-up with staff/teachers to ensure distribution and encourage field trip arrangements. Contact: Sue Cavazos
At Performance Time:
-
SYT Lobby Sales Team: Place orders for lobby merchandise
items, pick up and prepare flowers, set up and staff merchandise
tables during show times, organize and run daily 50-50 drawing.
Contact: Sue Cavazos
-
Backstage Monitor: Assist with supervision of
cast member preparations, behavior, noise control and meeting cues
at the proper time. Contact: Site Manager
-
Lobby Registration Crew: Register students for
future SYT shows. Contact: Jennifer Bristow
-
Make-Up/Hair Crew: Attend training session; assist
cast members backstage prior to the show and/or during the performance. Contact:
Site Manager
-
Photography Assistant: Coordinate and supervise
actor photo sessions. Contact: Site Manager
-
Wardrobe Crew: Organize costumes before and after
performances, assist cast members with quick changes, deal with
daily ironing/laundry issues. Contact: Rebecca Valentino
-
Video Assistant: Assist videographers with camera
set-ups, taping, & lobby sales
Contact: Holli Hornlien
-
Costume Repairs: Be present at dress rehearsals
and performances to help deal with costume emergencies. Basic
sewing and repair skills required. Contact: Rebecca Valentino
-
Strike Crew: Help break down and remove the set,
props and costume pieces from the theater at the conclusion of
the run. Contact: Mike Danner
-
Ushering and House Management: Help sell concessions
at performances, take tickets and assist patrons in finding their
seats. Contact: Sue Stoner
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